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Privacy Policy

At RecruiterForce, your privacy is our priority. This Privacy Policy outlines how we collect, use, store, and protect your personal information in compliance with the EU General Data Protection Regulation (GDPR). By using our services, you consent to the practices described in this policy.

1. Scope of This Policy

This Privacy Policy applies to all personal data processed by RecruiterForce, including: 

  • Clients: Businesses using our recruitment services.
  • Candidates: Individuals applying for roles through RecruiterForce or whose data is provided to us for recruitment purposes.

We may use your Personal Information for the following purposes where it is in our reasonable interest to do so:

2. Personal Data We Collect

For Clients: 

  • Business contact details (name, email, phone number).
  • Information about open roles and hiring needs.
  • Communications related to recruitment services.

For Candidates: 

  • Personal information: name, address, email, phone number.
  • Employment history, education, skills, and certifications.
  • CVs, cover letters, and other application materials.
  • References and interview feedback.

We collect this data directly from candidates, clients, or through authorized third parties (e.g., job boards).

3. Legal Basis for Processing Personal Data

We process personal data based on the following legal grounds:

  • Consent: Candidates provide explicit consent when submitting CVs or other personal details.
  • Contractual Necessity: To fulfill our obligations in recruitment agreements with clients.
  • Legitimate Interests: To match candidates to roles, improve services, and communicate effectively.

4. How We Use Personal Data

For Clients:

  • To understand recruitment needs and provide suitable candidates.
  • To communicate about services, updates, and agreements.

For Candidates:

  • To evaluate qualifications for specific roles.
  • To share CVs and profiles with clients (only with explicit consent).
  • To assist with interview processes and offer negotiations.

5. Data Confidentiality and Security

All client and candidate information is handled with the strictest confidentiality. Personal data is stored on secure servers, and access is restricted to authorized personnel only. We implement robust technical and organizational measures to protect data from unauthorized access, loss, or misuse.

6. Data Sharing

We share personal data only in the following circumstances:

  • With Clients: Candidate data is shared only for roles they are actively recruiting for and with explicit candidate consent.
  • With Candidates: Information about roles and opportunities is shared transparently.
  • Service Providers: We may use third-party platforms (e.g., applicant tracking systems) to process data securely.

We never sell or share personal data with unauthorized third parties.

7. Data Retention

  • Candidates: Personal data is retained for up to 12 months unless a candidate requests deletion or further consent is provided.
  • Clients: Data related to business contracts and communications is retained for up to 7 years for legal and audit purposes.

After these periods, data is securely deleted or anonymized.

8. Your Rights Under GDPR

As an EU data subject, you have the following rights:

  • Access: Request a copy of your personal data.
  • Correction: Rectify inaccurate or incomplete data.
  • Erasure: Request deletion of your data (“right to be forgotten”).
  • Restriction: Limit processing of your data in certain circumstances.
  • Data Portability: Receive your data in a machine-readable format.
  • Objection: Object to data processing based on legitimate interests.
  • Withdraw Consent: At any time, without affecting the lawfulness of prior processing.

To exercise your rights, contact us at [Insert Contact Details].

9. Data Transfers

RecruiterForce ensures that personal data transferred outside the EU complies with GDPR, using appropriate safeguards like Standard Contractual Clauses (SCCs).

10. Cookies and Tracking

Our website may use cookies to improve user experience and analyze traffic. Cookies do not collect personal data unless explicitly provided. You can manage cookie preferences through your browser settings.

11. Complaints

If you believe your data rights have been violated, you can file a complaint with the data protection authority in your country or contact us at [Insert Email Address] to resolve concerns.

12. Updates to This Policy

RecruiterForce may update this Privacy Policy periodically. Changes will be posted on our website with the revised effective date.

13. Contact Information

For any questions or concerns regarding this Privacy Policy, please contact us:

  • RecruiterForce Email:
  • Phone:
  • Address: 

By engaging with RecruiterForce, you acknowledge that you have read, understood, and agreed to this Privacy Policy.

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